Payroll services in Apopka & Orlando, FL
Paychecks on time, payroll taxes deposited and the federal and state filings handled, whether your team is in Florida or anywhere in the 50 states.
Payroll that runs on time, every time
We handle the paychecks and everything that comes with them, so payroll deadlines stop being your problem.
Payroll processing
Paychecks run on your schedule, whether that's weekly, biweekly, semimonthly or monthly.
Payroll tax deposits
Federal income tax withholding, Social Security and Medicare deposited on time.
Quarterly and annual filings
Form 941 every quarter, Form 940 each year, and W-2s and W-3 at year end.
Florida reemployment tax
Quarterly reemployment tax reports filed with the Florida Department of Revenue.
Contractor 1099s
Form 1099-NEC prepared and filed for the contractors you paid during the year.
Payroll in all 50 states
Employees outside Florida? We handle state withholding and unemployment registrations and filings in every state.
If payroll eats more of your time than it should
- Businesses hiring their first employee
- Owners tired of tracking deposit and filing deadlines
- S corporation owners paying themselves a salary through payroll
- Businesses with remote employees in other states
- Nonprofits with staff and contractors
Payroll connected to your books and taxes
Payroll mistakes turn into IRS and state notices fast. Having the same accountant handle payroll, bookkeeping and your tax return means payroll expenses, tax deposits and year-end forms all match.
You get a direct line to Candice, not a call center, when an employee has a question or something changes mid-year.
Getting payroll set up
Consult and quote
We review your team size, pay schedule and states, then quote the work up front.
Set up your payroll
Employees, pay rates, withholding and state tax accounts are set up correctly from the start.
Run each payroll
Paychecks go out on schedule and tax deposits are made on time.
File every quarter
Quarterly and year-end filings, W-2s and 1099s are prepared and filed for you.
Payroll FAQs
What's included in your payroll service?
Paychecks on your schedule, payroll tax deposits, quarterly Form 941 and Florida reemployment tax reports, the annual Form 940, and W-2s, W-3 and 1099-NECs at year end.
I'm hiring my first employee. What do I need?
You'll need an EIN, a Florida reemployment tax account, and a completed Form W-4 and Form I-9 from your employee. We walk you through each step and set up payroll so the first paycheck is right.
Do you handle employees outside Florida?
Yes. We run payroll for employees in all 50 states, including state withholding and unemployment tax registrations and filings in each one.
How do I know if a worker is an employee or a contractor?
The IRS looks at how much control you have over how, when and where the work is done. Misclassifying an employee as a contractor can lead to back taxes and penalties, so we'll help you review each role before you pay anyone.
I own an S corporation. Do I need to be on payroll?
Generally, yes. The IRS expects S corporation owners who work in the business to pay themselves a reasonable salary through payroll before taking distributions. We'll help you set that up correctly.
When are W-2s and 1099s due?
W-2s and 1099-NECs are due to workers and to the government by January 31. When that date falls on a weekend, the deadline moves to the next business day.
Can I switch payroll providers mid-year?
Yes. We pick up from your last payroll and carry over year-to-date totals, so your W-2s are accurate at year end.
Most clients bundle a few of these
Bookkeeping
Reconciled accounts and monthly statements you can use to run your business.
Learn more →New Business Setup
The right structure, registrations, books and payroll from day one.
Learn more →Tax Preparation
Individual, business and nonprofit returns, reviewed with you before anything is filed.
Learn more →Hand off payroll and stop watching the deadlines
Free 30-minute consultation for new clients, by phone or Microsoft Teams.